MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, April 21, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                                                       

            Also present were:

           

            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Troy Lyn                                                         District Engineer

            Ed Stover                                                        Water Department

            David McIntosh                                              Wastewater Department

            Randy Frederick                                             Drainage

            John McKune                                                  District Consultant

            Glen Hanks

            Sandra Demarco                                             Severn Trent Services

                                                                                                                                                           

            The following is a summary of the minutes and actions taken during the April 21, 2014 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

           

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the March 17, 2014 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the March 17, 2014 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the March 17, 2014 meeting were approved.

 

 

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed.

 

FOURTH ORDER OF BUSINESS                        Consideration of Surface Water Management Permit for the Office Max Expansion in Atlantic Crossing

            Mr. Hanks reviewed the plans and his findings for the permit application.  He recommended approval subject to special conditions, which are attached hereto and made a part of the public record.  There was discussion of holding a workshop to discuss future threshold criteria for new development.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the surface water management permit for the office max expansion was approved.

           

FIFTH ORDER OF BUSINESS                             Consideration of WTP Control System Upgrade

            Mr. Stover reviewed the need to upgrade the system.  The current system is Omron, which is no longer manufacturing parts.  The recommendation is being made to upgrade to an Allen Bradley system.  This item has already been budgeted. 

 

SIXTH ORDER OF BUSINESS                             Consideration of Work Authorizations

A.                Work Authorization #77.1, Amendment to Work Authorization #77 for Services Related to DIW MIT with a Reduction of 15,360

            There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #77.1 was approved.

           

B.                 Work Authorization #83.1, Amendment to Work Authorization 83 for Services Related to Well 4 with a Reduction of $1,150

           

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor Work Authorization #83.1 was approved. 

 

C.                Work Authorization #89 for Services Related to WTP Control System Upgrade for a Total Cost of $140,484.634

            The Board reviewed Work Authorization #89 related to the WTP control system upgrade previously discussed.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Work Authorization #89 was approved.

 

SEVENTH ORDER OF BUSINESS                      Discussion of Fiscal Year 2015 General Fund Budget

            Ms. Woodward reviewed the draft budget for Fiscal Year 2015.

·         There is an approximate $1.9 Million available in the budget, which will be used for planned capital purchases and repairs. This will mostly be applied towards the first five canal bank sites scheduled for improvements.

·         There is an increase in operating supplies-chemicals, which is due to a new chemical.

·         A worksheet was provided with options to reduce assessments.  Staff suggested a $15 per unit reduction.  There was Board consensus to reduce assessments by $15 per unit.

 

SIXTH ORDER OF BUSINESS                             Staff Reports

A.                Manager – Ken Cassel

·         Grading of Southeast Corner of Property

            Mr. Cassel reported the southeast corner of the water plant property needs to be graded so it drains properly.  Weekley Asphalt will do the work for less than $4,000.

 

·         CH2M Hill Update

            Mr. Cassel met with Mr. Jeffcoat to finalize language on the settlement agreement.  It will be redrafted before it is sent to both attorneys for review.  The agreement is expected to be finalized within the next two weeks.

 

·         Contractor Approval for Mold and Shower Work

            CH2M Hill will pay the costs associated with the mold and shower work.  The contractor being recommended by staff to do the work is Laz and Associates.  If there is additional work needed, CH2M Hill will review the additional work necessary prior to paying for additional costs.  The mold area is $4,600 worth of work and the shower area is $15,000.

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor Laz and Associates was approved to do mold and shower work at a cost not to exceed $20,000 to be paid by CH2M Hill. 

 

 

 

 

            B.        Engineer – Troy Lyn (Report Included)

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record.

Ř  The RICE/NESHAP generator modifications are complete.  Training needs to be done.

Ř  The above ground storage tank is in the permitting process.  The slab work will be done within the next two weeks.  The remaining work is expected to take two months once the slab work is complete.

Ř  A meeting will be held on April 25, 2014 at 2:00 p.m. with Eagle Trace regarding the canal bank stabilization. 

 

            C.        Department Reports

·         Operations – Dan Daly

Ř  Utility Billing Work Orders

            Mr. Daly reported the following:

o   A total of $26,000 has been collected in revenue from the old meters’ scrap metal.

o   The hardware and software maintenance for the current IBM computer system needs to be renewed.  Going forward, this will cost $8,237 each year.  A new system costs $26,000 and comes with three years of hardware/software maintenance.  There was consensus to purchase a new system for $26,000.

 

·         Water – Ed Stover

            A copy of the report was included in the agenda package and is attached hereto as part of the public record. 

 

·         Sewer – David McIntosh

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Stormwater – Randy Frederick

            A park bench was installed at the new CSID passive park.  Mr. Capko received an email from Mr. Kaplan requesting the minutes from last month’s meeting.  He was notified all of his concerns were discussed during the meeting. Mr. Capko also notified him the District is working on posting rules at the park. 

 

·         Field – Stephen Seigfried (No New Business to Report)

 

·         Human Resources – Jan Zilmer

            Mr. Daly reported there is a staff picnic Saturday, April 26, 2014.

            Mr. Shank thanked everyone for their work on the Open House.  The Board commented on the success of the Open House.

 

·         Motion to Accept Department Reports

           

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the department reports were accepted.

 

D.        Attorney

            Mr. Daly questioned whether the District should have a policy on how to handle bees in meter boxes.  Mr. Capko stated the District is not liable for bees.  Mr. Mena will look into how the City handles this issue.

 

SEVENTH ORDER OF BUSINESS                      Approval of Financial Statements for February 2014

            The Board reviewed the financials, 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financials were approved.

 

EIGHTH ORDER OF BUSINESS                         Supervisors’ Request

            There not being any, the next item followed.

 

NINTH ORDER OF BUSINESS                            Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned. 

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President