MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, April
21, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Ed
Stover Water
Department
David
McIntosh Wastewater
Department
Randy
Frederick Drainage
John
McKune District
Consultant
Glen
Hanks
Sandra
Demarco Severn
Trent Services
The
following is a summary of the minutes and actions taken during the April 21,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the March 17, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the March 17,
2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the March 17, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Surface
Water Management Permit for the Office Max Expansion in Atlantic Crossing
Mr. Hanks reviewed the plans and his
findings for the permit application. He
recommended approval subject to special conditions, which are attached hereto
and made a part of the public record.
There was discussion of holding a workshop to discuss future threshold
criteria for new development.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the surface water management permit for the
office max expansion was approved.
FIFTH ORDER OF BUSINESS Consideration of
WTP Control System Upgrade
Mr. Stover reviewed the need to
upgrade the system. The current system
is Omron, which is no longer manufacturing parts. The recommendation is being made to upgrade
to an Allen Bradley system. This item
has already been budgeted.
SIXTH
ORDER OF BUSINESS Consideration
of Work Authorizations
A.
Work
Authorization #77.1, Amendment to Work Authorization #77 for Services Related
to DIW MIT with a Reduction of 15,360
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #77.1 was approved.
B.
Work
Authorization #83.1, Amendment to Work Authorization 83 for Services Related to
Well 4 with a Reduction of $1,150
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Work Authorization #83.1 was approved.
C.
Work
Authorization #89 for Services Related to WTP Control System Upgrade for a
Total Cost of $140,484.634
The Board reviewed Work
Authorization #89 related to the WTP control system upgrade previously
discussed.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #89 was approved.
SEVENTH ORDER OF BUSINESS Discussion of Fiscal Year
2015 General Fund Budget
Ms.
Woodward reviewed the draft budget for Fiscal Year 2015.
·
There is an approximate
$1.9 Million available in the budget, which will be used for planned capital purchases and repairs. This will
mostly be applied towards the first five canal bank sites scheduled for
improvements.
·
There is an increase in
operating supplies-chemicals, which
is due to a new chemical.
·
A worksheet was
provided with options to reduce assessments.
Staff suggested a $15 per unit reduction. There was Board consensus to reduce
assessments by $15 per unit.
SIXTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
·
Grading
of Southeast Corner of Property
Mr. Cassel reported the
southeast corner of the water plant property needs to be graded so it drains
properly. Weekley Asphalt will do the
work for less than $4,000.
·
CH2M
Hill Update
Mr. Cassel met with Mr. Jeffcoat to
finalize language on the settlement agreement.
It will be redrafted before it is sent to both attorneys for
review. The agreement is expected to be
finalized within the next two weeks.
·
Contractor
Approval for Mold and Shower Work
CH2M Hill will pay the costs
associated with the mold and shower work.
The contractor being recommended by staff to do the work is Laz and
Associates. If there is additional work
needed, CH2M Hill will review the additional work necessary prior to paying for
additional costs. The mold area is
$4,600 worth of work and the shower area is $15,000.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Laz and Associates was approved to do mold and
shower work at a cost not to exceed $20,000 to be paid by CH2M Hill.
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ř The
RICE/NESHAP generator modifications are complete. Training needs to be done.
Ř The
above ground storage tank is in the permitting process. The slab work will be done within the next
two weeks. The remaining work is
expected to take two months once the slab work is complete.
Ř A
meeting will be held on April 25, 2014 at 2:00 p.m. with Eagle Trace regarding
the canal bank stabilization.
C. Department
Reports
·
Operations
– Dan Daly
Ř
Utility
Billing Work Orders
Mr. Daly reported the following:
o A
total of $26,000 has been collected in revenue from the old meters’ scrap
metal.
o The
hardware and software maintenance for the current IBM computer system needs to
be renewed. Going forward, this will
cost $8,237 each year. A new system
costs $26,000 and comes with three years of hardware/software maintenance. There was consensus to purchase a new system
for $26,000.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
A park bench was
installed at the new CSID passive park.
Mr. Capko received an email from Mr. Kaplan requesting the minutes from
last month’s meeting. He was notified
all of his concerns were discussed during the meeting. Mr. Capko also notified
him the District is working on posting rules at the park.
·
Field –
Stephen Seigfried (No New Business to Report)
·
Human
Resources – Jan Zilmer
Mr. Daly reported there
is a staff picnic Saturday, April 26, 2014.
Mr. Shank thanked everyone for their
work on the Open House. The Board commented
on the success of the Open House.
·
Motion
to Accept Department Reports
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the department reports were accepted.
D. Attorney
Mr. Daly questioned
whether the District should have a policy on how to handle bees in meter
boxes. Mr. Capko stated the District is
not liable for bees. Mr. Mena will look
into how the City handles this issue.
SEVENTH ORDER OF BUSINESS Approval of Financial
Statements for February 2014
The
Board reviewed the financials,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
EIGHTH ORDER OF BUSINESS Supervisors’
Request
There
not being any, the next item followed.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President